Site Supervisor – Olifantsfontein/Clayville (Distribution/Logistic/Transport)

Reporting to Accounts Manager (07:00- 17:00)

Main Purpose is: To Represent the Company on Site by efficiently managing the costs & fleet. Ensuring that the client receives the best possible Delivery Services 

Grade 12

2-5 Years relevant experience within the Fleet/Logistic/Transport Industry

Able to handle administrative procedures without supervision

Supervise & control staff attendance registers & absenteeism

Ensure that all drivers documentation are valid & updated – PDP’s, driver’s license & any endorsements

Ensure that optimal staff function is available on Site

Control the usage & issuing of PPE’s & uniforms on Site

Coordinate any Site requirements with Labour Broker & Key Account Manager

Monitor & checking of time sheets for correctness

Ensure that overall fleet condition meet requirements set out SEC Manual

Coordinate & control daily vehicle route planning (Loading & offloading, customer documentation handover & dispatching of drivers)

Ensure all documentary & outlined processes are adhered to (Accident Claims/Product Claims & Breakdowns

Liaise with Key Account Manager relating to all Operational Distribution activities

Conduct Customer/Driver training for on Site staff

Daily handover to Night-shift Supervisor when required

Supervise & coordinate pre-&-post trip vehicle inspection, Logbooks, Workshop bookings, COF’s & vehicle transfers

Control Ad-Hoc vehicle requirements

Ensure vehicle tracking is operational on all vehicles & defective units are booked into the workshop for repair

Ensure housekeeping is in order & the work place is clean & tidy at all times

Strong Admin Skills: Ensure the compilation of Operational Reports 

  • Daily Occurrence      Report
  • Utilization Report
  • Absenteeism Report
  • Vehicle in Workshop      Reports
  • Fleet Checklist
  • Weekly Site Report
  • Fuel Consumption
  • Vehicle Tracking Report

Coordinate & Control Petty Cash

Petty Claims & Reconciliation

Supervise the Completion, Handover & Sign-off of all client related documents

Supervise the Completion of Monthly Contracts & Billings

Customer Care/Services

  • Build & Maintain Strong      Client Relations
  • Ensure that Client’s Levels      are realized
  • Supervise & Monitor all      Customer required KPI’s & Service Levels to ensure targets are      met
  • Compile & Present any      Customer required KPI’s, Reports, Operational Feedback &      Operational Constraints

Salary R12 000 – R15 000(Medical & Provident